Whenever documents leave the building a security breach can occur. At Multishred we reduce the risk, vulnerability and liability. Security is only as good as your security-screened employees and those that follow the new Federal Government developed destruction guidelines. Our employees have a security background check done by the Federal Government. Multishred destruction processes are certified to meet Federal Government destruction guidelines. Just using any shred company may raise the level of risk of document destruction.
Unlike “bonded” employees, Multishred employees are the most highly screened employees in the industry. The Document Custody is guaranteed given the high security standards that we use to hire and methods used to process materials.
Best Business Practices
Mobile shred services typically only have one person that drives, picks up and shreds material. Materials are often left on the sidewalk in high traffic areas open to public as well as the wind and weather. The witness is also outside to witness the destruction, regardless of the weather if witnessed at all. Multishred pickups and drives directly to the plant and processes immediately. Witness may accompany shipment and witness the destruction. A Certificate of Destruction is issued to the witness after destruction is completed.
At Multishred we believe in the 3R’s - reduce, reuse and recycle. We are doing our part to reduce noise, air pollution, traffic congestion and the carbon footprint. Materials are diverted from landfill by using extensive recycling programs.
We assign the size of vehicle to the scale of the project to be picked up and unlike mobile shred companies, we don’t have trucks idling, or operating at the side of the road. Mobile trucks’ large carbon footprint impacts the environment, causes air and noise pollution as well as traffic congestion; 0% Emissions - 100% Secure.
Certification and Regulations
Ask your vendor who are the security regulators of their industry and which guidelines are the shred company abiding by for destruction services? Federal Guidelines exist for destruction of Federal documents and is regulated by PWGSC and the RCMP. For companies that are approved, request that your potential shredding company provides you with their appropriate Controlled Goods or CIISD certificate from PWGSC and then verify it with PWGSC. Approved destruction companies will also have a letter from the RCMP indicating what materials they are approved to destroy and to what security level. Ask for a copy of that letter to ascertain the legitimacy of the company’s claims of approval.
The Federal Government guidelines for shredding state shredding at the side of the road is not a secure practice for shredding. The best practice is that the material is sealed and escorted directly to an approved secure destruction site. This ensures that documents don’t end up blowing away or operators are distracted from their work. Destruction should also be witnessed to assure the destruction takes place, and is done to the required security level.
All documents are shredded immediately upon arrival and the customer has the choice to have it sent to recycling or landfill. All paper documents are destroyed using Government approved Type IIIB crosscut (confetti) shredders that meet the new Federal Government shredding guidelines. Call (613) 226-6758 to receive more information on the shredding guidelines.