SOUNDNEWS - Fall 2007
Web Site Updated
Since the launch of our website in the Spring of 2003 many products have been added with more to come. We have begun to update our website to reflect these new product changes. Visit us frequently for new product and service updates, promotions and tips. For assistance, please contact us at 613-723-9509 or email us at www.soundbusinessproducts.com . Your comments are important, please send your feedback to firstname.lastname@example.org
To receive the quarterly issue of SoundNews or a CD product catalogue, respond by email to email@example.com
. All information is kept strictly confidential.
Digital vs. Analog Recording
If you have been using analog equipment to record business correspondence or meetings and have tried to find new equipment you have probably encountered difficulties in doing so. Most manufacturers have discontinued or cut back on their analog model choices as most have "gone digital". Digital recording allows for greater flexibility for the author, is less costly to purchase and maintain, and recordings can be downloaded to any transcriptionist from anywhere in the world making it an ideal solution for the traveler.
We offer several brands with numerous choices of recording formats including MP3 and DSS.
For Court/Tribunal/Meeting/Conference recording VIQ Solutions has numerous solutions to explore.
Folders and Cutters Paper Handling Equipment
If your organization has a requirement for either Paper Folders or Cutters look no further than Martin Yale products. They manufacture a wide range of folders from desktop units for small jobs to heavy-duty high output units for the mailroom or printing industry. Cutters include Professional Guillotine Trimmers and Stack Cutters to Fully Automatic Programmable Cutters. Contact us for more information on these and other Martin Yale Products. We are your Martin Yale Master Dealer for Eastern Ontario and Western Quebec.
Looking for a way to safeguard your valuable equipment while traveling? Consider a Pelican Case. They are unbreakable, watertight, airtight and corrosion proof. They come in a huge variety of sizes and are designed to store anything from laptops, photography equipment or anything else. Best of all they carry a lifetime guarantee. You'll find information on them on our website.
SHREDDING MATTERS - Fall 2007
MultiShred Document and Data Destruction Services
Whenever documents leave the building a security breach can occur. At Multishred we reduce the risk, vulnerability and liability. Security is only as good as your security-screened employees and those that follow the new Federal Government developed destruction guidelines. Our employees have a security background check done by the Federal Government. Multishred destruction processes are certified to meet Federal Government destruction guidelines. Just using any shred company may raise the level of risk of document destruction.
Unlike "bonded" employees, Multishred employees are the most highly screened employees in the industry. The Document Custody is guaranteed given the high security standards that we use to hire and methods used to process materials.
Best Business Practices
The Information Age is upon us with vast amounts of sensitive information residing on many different items from paper documents, electronic files to software and hardware and related computer data. To destroy these items a variety of different shredders are required to meet the existing Federal Security Destruction Guidelines - One size does not fit all requirements! Multishred has a variety of shredders to destroy whatever type of material a client has.
Mobile shred services typically only have one shredder with only one cut size per truck and one person that drives, picks up and shreds the material. Materials are often left on the sidewalk in high traffic areas open to public as well as the wind and weather. The witness is also outside to witness the destruction, regardless of the weather if witnessed at all. Multishred pickups and drives directly to the plant and processes immediately. Witness may accompany shipment and witness the destruction. A Certificate of Destruction is issued to the witness after destruction is completed.
At Multishred we believe in the 3R's - reduce, reuse and recycle. We are doing our part to reduce noise, air pollution, traffic congestion and the carbon footprint. Materials are diverted from landfill by using extensive recycling programs.
We assign the size of vehicle to the scale of the project to be picked up and unlike mobile shred companies, we don't have trucks idling, or operating at the side of the road. Mobile trucks' large carbon footprint impacts the environment, causes air and noise pollution as well as traffic congestion.
Certification and Regulations
Ask your vendor who are the security regulators of their industry and which guidelines are the shred company abiding by for destruction services? Federal Guidelines exist for destruction of Federal documents and is regulated by PWGSC and the RCMP. For companies that are approved, request that your potential shredding company provides you with their appropriate Controlled Goods or CIISD certificate from PWGSC and then verify it with PWGSC. Approved destruction companies will also have a letter from the RCMP indicating what materials they are approved to destroy and to what security level. Ask for a copy of that letter to ascertain the legitimacy of the company's claims of approval.
The Federal Government guidelines for shredding state shredding at the side of the road is not a secure practice for shredding. The best practice is that the material is sealed and escorted directly to an approved secure destruction site. This ensures that documents don't end up blowing away or operators are distracted from their work. Destruction should also be witnessed to assure the destruction takes place, and is done to the required security level.
All documents are shredded immediately upon arrival and the customer has the choice to have it sent to recycling or landfill. All paper documents are destroyed using Government approved Type IIIB crosscut (confetti) shredders that meet the new Federal Government shredding guidelines. To request more information on the shredding guidelines, call (613) 226-6758 or email us at to firstname.lastname@example.org
. Please fill out the SURVEY and
fax it to 613-723-9509.
SHREDDING MATTERS - Fall 2006 Fed Gov. Approved Paper Shredders.
SHREDDING MATTERS - Summer 2007 Fed Gov. Approved IT Shredders.